apan ID, Passport, and Visa: Navigating Online Services
Japan has been increasingly adopting digital solutions for various administrative processes, including identity documents, passports, and visas. Understanding the available online services can streamline your experience whether you’re a resident, a citizen, or a prospective visitor.
My Number Card (Individual Number Card) – Japan’s ID for Residents
The My Number Card (Individual Number Card) is Japan’s national identification document issued to both Japanese citizens and foreign residents who have a registered address and stay for more than three months. It contains a unique 12-digit Individual Number and serves as a primary form of ID.
Key Features and Online Aspects:
Proof of Identity: It serves as official identification for various procedures.
Online Application: You can apply for the My Number Card online using a QR code provided on the application form (often mailed to residents). You can upload a photo taken with your smartphone.
Convenience Store Services: Once issued, the card’s IC chip allows you to obtain copies of resident records and seal registration certificates at convenience stores.
Health Insurance Card Integration: My Number Cards can be linked to your health insurance, allowing medical providers to access your health information digitally.
Online Tax Filing: It facilitates online income tax returns (e-Tax).
Application Status: You can often check the status of your My Number Card application online.
Important Note for Foreign Residents: If you are a new foreign resident, you will typically receive your Individual Number notice by mail within a few weeks of moving to Japan. The My Number Card itself requires a separate application.
Japanese Passports – Online Application for Citizens
Japanese citizens can now utilize online services for passport applications in certain circumstances.
Online Application Features:
Electronic Application: As of March 27, 2023, electronic (online) application options for Japanese passports have been introduced in some domestic offices and Japanese overseas establishments.
Online Payment: Fees for consular services, including passports, can be paid online via credit card.
Required Documents: While online application is possible, supporting documents (like family registers, photos, current passport) are still required.
In-Person Collection: Even with online application, the collection of the physical passport usually requires an in-person visit to the passport issuing office.
Types of Japanese Passports:
Ordinary Passport (Red): Valid for 10 years, issued to citizens aged 18 and over.
Ordinary Passport (Blue): Valid for 5 years, issued to citizens aged 12 and over, and mandatory for those under 17.
Other types include Official, Diplomatic, and Emergency passports.
Japan Visas – The Evolving eVISA System
Japan has been expanding its eVISA (electronic visa) system, making visa applications more convenient for eligible travelers.
Key Aspects of Japan eVISA:
Purpose: The eVISA system is primarily available for short-term tourism visas (single-entry, less than 90 days) for eligible nationalities.
Eligibility: Currently, the eVISA system is available to residents of specific countries/regions, including Australia, Brazil, Cambodia, Canada, Saudi Arabia, Singapore, South Africa, Taiwan, United Kingdom, and the USA.
Application Process: Eligible applicants can apply online through the official “JAPAN eVISA” website (beware of fraudulent sites). The process typically involves logging in, completing an online form, uploading required documents (like a valid passport and photo), and paying the visa fee online if applicable.
“Visa Issuance Notice”: Approved eVISAs are displayed as a “Visa issuance notice” on the applicant’s mobile device (smartphone, tablet) at the departure airport; PDF data or screenshots are not accepted.
Processing Time: It typically takes at least 5 business days for an eVISA to be issued. It is recommended to apply at least one week prior to your planned travel date.
Visit Japan Web: This web service allows travelers to pre-register information for immigration and customs procedures, and tax-free shopping, streamlining arrival in Japan.
Important Considerations for Visas:
For purposes other than short-term tourism (e.g., business, visiting relatives, work, study, multiple-entry visas), traditional in-person applications at Japanese embassies or consulates are usually required.
Always check the latest requirements and eligible countries on the official Ministry of Foreign Affairs of Japan website or the Japanese embassy/consulate with jurisdiction over your place of residence.
By leveraging these online platforms and understanding the specific requirements for each document, individuals can navigate Japan’s identification, passport, and visa processes more efficiently.